Digital signage turns any large display — a lobby TV, a floor-entrance monitor, or a hallway screen — into a live, read-only view of a deskbird floor plan. Visitors and employees instantly see who's in the office, which desks are taken, and which meeting rooms are free, all without needing to log in. Data refreshes automatically every 30 seconds, so the view always reflects what's happening right now.
- Requirements
- What is shown on the display
- Set up digital signage on a screen
- Recommended hardware and setup
- FAQs
1. Requirements
Before setting up digital signage, make sure the following is in place:
- The floor you want to display has a published floor plan in deskbird. Floors without a published plan will show an empty state on the display.
- You have an admin account in deskbird. Only admins can pair a new signage screen.
- The deskbird mobile app is installed on your phone and you are logged in.
- The display device has a modern browser (e.g. Chrome, Edge, Safari) and a stable internet connection.
2. What is shown on the display
Once paired, the screen shows a live, read-only view of a single floor, including:
- The published floor plan scaled to fill the screen.
- Desk bookings for the current day, including guest bookings and anonymous bookings, with user avatars and name badges on the map.
- Meeting room availability (free / busy) where rooms are configured on the floor.
- A sidebar listing who is in the office today, grouped by zone or area.
- Floor status (e.g. when the floor is closed).
The view automatically refreshes every 30 seconds, so bookings, check-ins, and room status stay up to date without any manual action.
💡 The display is fully read-only. No one can book, cancel, or check in from the screen — it's designed purely for wayfinding and presence visibility.
3. Set up digital signage on a screen
Setting up a new signage display is a one-time pairing process. Once done, the screen keeps itself updated automatically.
Step 1 — Open the setup screen on the display
On the device you want to use as signage (TV, monitor, mini PC with browser, etc.), open a browser and go to:
https://kiosk.deskbird.com/floorplans
A QR code will appear along with pairing instructions.
💡 Optional — Set the display language
By default, the signage view is shown in English. To display the screen in a different language, open the kiosk URL once with the ?lang= parameter set to your preferred locale, for example https://kiosk.deskbird.com/floorplans?lang=de for German or ?lang=fr for French. The chosen language is saved on the device, so you only need to do this once per display. The language is set per screen — different displays in the same office can each use a different language if needed.
Step 2 — Scan the QR code with your phone
Open your phone's camera or QR code reader and scan the code shown on the display. This opens the deskbird mobile app on your phone.
⚠️ The pairing session stays valid for a limited time (shown at the bottom of the setup screen, e.g. Session times out in 08:50). If it expires, click Generate new QR code on the display and scan again.
Step 3 — Select the office and floor
In the deskbird mobile app, after scanning, log in as an admin if prompted. You'll be asked to choose:
- The office this display belongs to.
- The floor whose floor plan should be shown on the screen.
Tap Submit to confirm.
Step 4 — The display goes live
The screen that showed the QR code automatically switches to the live floor plan view. You can now mount the display in its final location — no further action is needed.
💡 Once paired, the screen remembers the floor. If the device restarts or reloads the URL, it automatically reconnects to the same floor.
4. Recommended hardware and setup
Digital signage works on any device that can run a modern browser in full-screen mode. Common setups include:
- Smart TV with built-in browser — simple, no extra hardware needed.
- TV + mini PC or Chromebox — most reliable option for always-on deployments.
- Tablet (10" and up) — good for narrower spaces or individual floor entrances.
- Large-format display (up to 55"+) — best for lobbies and main entrances.
For the best experience:
- Set the browser to open
https://kiosk.deskbird.com/floorplansautomatically on startup and run in full-screen (kiosk) mode. - Disable screen savers and sleep timers on the device.
- Make sure the device stays connected to Wi-Fi or Ethernet — the signage view needs the internet to refresh.
💡 The floor plan map scales automatically to the viewport. The same setup works from a small monitor up to a 55" TV without configuration changes.
5. FAQs
No. The display is a public, read-only view, so anyone walking past — employees, visitors, or unlicensed staff — can see who's in and where they're sitting. Only the admin performing the initial pairing needs a deskbird account.
Digital signage is part of the advanced Desks features and is included in the Desks Professional and Desks Enterprise plans. It is not available on Desks Free or Desks Business, and it's not part of the Rooms, Workforce, UDM, or Visitors packages.
If you're not sure which plan your company is on, check with your Customer Success Manager or your deskbird account owner.
Automatically every 30 seconds. New bookings, cancellations, check-ins, and meeting room status changes appear on the screen within that window without any manual action.
Not in the current version. Each paired display shows one floor at a time. If you want to cover multiple floors (e.g. at a main entrance), set up one screen per floor, or place individual screens at each floor's entrance. Multi-floor rotation is on the roadmap for a future release.
All booking types supported in deskbird appear on the signage view, including:
- Regular user bookings (name and avatar shown).
- Booking for guests (shown with a guest icon and name).
- Anonymous bookings (shown as occupied without revealing the user's identity).
Meeting room availability is shown as Available or Busy, with the next free time where applicable.
On the display, click Generate new QR code to refresh the pairing session, then scan the new code with your phone. No previous state is lost — you're just starting a new pairing attempt.
The floor you selected doesn't have a published floor plan yet. Open the floor in Admin Floors & spaces, upload or finish editing the floor plan, and make sure it's published. The signage view will pick it up automatically on the next refresh.
Yes. On the display, reload
https://kiosk.deskbird.com/floorplans
to get a new QR code, then scan it
with your phone and pick a different
office or floor in the deskbird app.
The screen will switch to the new
floor once you submit.
No. Digital signage is a public, read-only view. To book a desk or meeting room, users should use the deskbird web or mobile app. For on-the-spot self check-in, use the dedicated kiosk features for desks and meeting rooms.
Pairing credentials are stored locally
in the browser's localStorage
on the display itself — not on the
deskbird server side. Two tokens
are kept:
- A long-lived refresh token, written once when the display is successfully paired.
- A short-lived access token, refreshed automatically in the background so the display can keep loading live data.
Both tokens are cleared automatically
whenever a new pairing is started
on the same device, so re-pairing
a display always starts from a clean
state. If you want to fully log out
a screen, clear the browser's site
data for kiosk.deskbird.com
or start a new pairing.
By default, the signage view is shown
in English. You
can set a specific language per display
by adding a ?lang= parameter
to the kiosk URL when you first open
it, for example:
-
https://kiosk.deskbird.com/floorplans?lang=de— German -
https://kiosk.deskbird.com/floorplans?lang=es— Spanish -
https://kiosk.deskbird.com/floorplans?lang=fr— French
The chosen language is saved on the display, so the parameter only needs to be used once. The language setting is per screen and is not tied to a company, office, or admin user.