Desks Enterprise Workforce Enterprise UDM (User and Data Management)
The integration of deskbird with your HRIS (Human Resource Information System) automates absence tracking and improves data accuracy. It helps reduce duplicated effort and ensures your workplace schedule reflects real-time availability.
1. Tracking absences seamlessly
Currently, users who use both deskbird and their HRIS tool track their absence periods in both platforms, resulting in duplicated efforts and potential data inconsistencies. Our HRIS Integration solves this by automatically transferring absence periods (e.g., sick days and holidays) from the HRIS to the deskbird Schedule section as statuses.
This automation saves time and ensures accurate data for workforce and office analytics.
2. Supported HRIS
No developer input is required. deskbird supports seamless integration with the following HRIS tools: UKG, ADP, Factorial, BambooHR, Personio, SAP Success, PeopleHR, HiBob, BreatheHR, Charlie, Lucca, Workday, and Sage HR.
If you use a different HRIS tool, please contact our Support Team to check if we can support it.
3. Benefits
đź’ˇ Approved absence periods (e.g., sick days, holidays, or any absence defined in your HRIS) are automatically synced into the Week Planning section of deskbird.
If a user is marked “Absent,” all existing bookings on that day will be automatically canceled.
đź’ˇ Users cannot manually edit their synced absence status. To cancel an absence, they must update it in the HRIS, which will then be reflected in deskbird.
4. Integration setup
- Navigate to Admin > Integrations in deskbird.
- Select your HRIS tool and enter the API credentials (these are generated in your HRIS).
- The system will begin syncing all future absences and approved absences from the past 3 months.
- You can continue working while the sync happens in the background.
- For more info, see our FAQ.
5. User experience
Users will see their synced status in the Personal feed and Colleagues view on both web and mobile.
Email notifications are triggered when an absence status is updated via HRIS.
Users will also be notified if a synced absence results in a canceled booking.
Group managers, managers, office admins, and global admins can view absence statuses of their team members to help coordinate attendance and workspace needs.
⚠️ Note: Users can manually resync absences if they are displayed incorrectly. To do this, users go to their initials or profile picture at the bottom left, then select Profile, and click the Resync HRIS absences button at the bottom of the page.