deskbird's calendar sync integration connects your workplace with Google Workspace or Microsoft 365. You can sync meeting room bookings, schedule statuses, or both — keeping everything in one place and reducing context-switching for your team.
1. What you can sync
deskbird offers two independent calendar sync integrations. You can find both under Admin > Company settings > Integrations. Enable one or both, depending on your needs:
🗓️ User schedules (planning status)
Syncs deskbird work location schedules to your employees' calendars. Statuses like Office, Mobile work, and Absent appear as calendar entries.
🚪 Rooms calendar sync
Syncs meetings bi-directionally between deskbird and your organisation's room calendars. Users can book rooms in deskbird, and all bookings are reflected in Google/Microsoft room calendars.
2. Getting started
Choose the guide that matches what you want to set up:
- Schedule status sync (User schedules): Set up schedule status sync
- Meeting room sync with Microsoft 365: Set up Rooms calendar sync with Microsoft 365
- Meeting room sync with Google Workspace: Set up Rooms calendar sync with Google Workspace
3. Meeting rooms without calendar sync
If you don't need calendar sync but still want to manage meeting rooms in deskbird, you can create them manually:
- Open the deskbird web app.
- Go to Admin > Floors & Spaces.
- Click + Add area and select Meeting room.
- Enter room details (name, capacity, etc.) and click Save.
⚠️ Note: manually created meeting rooms (non-synced meeting rooms) cannot be synchronized with Google or Microsoft calendars. If you want to sync room bookings, follow the provider-specific setup guide above instead. A non-synced meeting room cannot be converted to a synced meeting room; in this case you need to re-create the room as a synced one.