Sync calendars with scheduling statuses

With deskbird's schedule status sync, your team's schedule statuses (e.g., Office, Mobile work, Absent) are automatically pushed to their connected Google or Microsoft calendar. This gives everyone visibility into who is working where — without switching between apps.

1. Prerequisites
2. How it works
3. Set up with Microsoft 365
4. Set up with Google Workspace
5. What users see in their calendars
6. FAQs

1. Prerequisites

• Admin rights required: Google Workspace Super Admin or Microsoft Entra ID Global Administrator.
• Setup in a browser: complete the setup in a web browser (not within Microsoft Teams).
• One-way sync: deskbird pushes schedule statuses to the calendar provider. Changes made directly in the calendar are not synced back to deskbird.
• If you use an HRIS integration (e.g., Personio), absences follow the flow: HRIS → deskbird → calendar.

2. How it works

Once enabled, deskbird creates calendar entries for each user's schedule status. The type of entry depends on the calendar provider and the status:

• Google Calendar: Office and Mobile work appear as work location entries. Absent and custom statuses appear as full-day events.
• Microsoft Outlook: all statuses are shown as full-day events.

3. Set up with Microsoft 365

1. Go to Admin > Company settings > Integrations.
2. In the User schedules card, click Set up sync.
3. Select Microsoft.
4. Click Connect.
5. Sign in with a Global Administrator account.
6. Consent to all requested permissions and follow the on-screen steps.

4. Set up with Google Workspace

1. Go to Admin > Company settings > Integrations.
2. In the User schedules card, click Set up sync.
3. Select Google.
4. Click Connect.
5. Sign in with your Google admin account.
6. Consent to all requested permissions and follow the on-screen steps.

5. What users see in their calendars

6. FAQs