Automatic check-in uses your phone's geofencing capability to check you in to your desk or parking booking as soon as you arrive near the office — with no manual action required. You need to activate the feature once in your deskbird profile and grant the necessary location permission.
1. How automatic check-in works
When automatic check-in is active, your phone's operating system monitors a 200-metre geofence around your office. The moment you enter that radius, the OS notifies deskbird and your booking for that day is automatically checked in. deskbird never receives or stores your raw GPS coordinates — only the trigger event from the OS.
Key points to know:
- Works on the deskbird mobile app (iOS and Android) only.
- Requires your location permission to be set to Always allow — not just "While using the app".
- The trigger fires once when you enter the radius. If it does not fire (e.g. due to low battery or poor signal), deskbird receives no signal and a manual check-in is needed.
2. Enable automatic check-in on your phone
Before you start, make sure your admin has enabled automatic check-in for your office and that you have the latest version of the deskbird app installed.
- Update the app: download the latest version from the App Store or Google Play Store.
- Turn on the feature in the app: go to Profile > Auto check-in, toggle on Auto Check-In, then select the office you want it active for.
- Grant location permission: open your phone settings, find the deskbird app, and set location access to Always allow.
- Enable notifications (optional): allow check-in notifications so you receive a confirmation each time an automatic check-in completes.
💡 On iOS, Low Power Mode can suspend background location updates. Disable it when commuting to the office for the most reliable check-ins.
💡 On Android, set the deskbird app battery setting to Unrestricted under Settings > Apps > deskbird > Battery to prevent battery-saving modes from blocking geofencing.
3. Privacy and data use
- No location data is stored: deskbird never stores or shares your GPS location.
- Geofencing only: the OS detects when you enter the office radius and sends a notification to deskbird — not your coordinates.
- You stay in control: revoking location permission in your phone settings deactivates automatic check-in immediately.
4. FAQs
If the geofencing trigger does not fire — for example due to low battery mode, poor cellular or Wi-Fi signal, or a device management restriction — deskbird receives no signal and cannot complete the check-in. In these cases, check in manually via the app or QR code. The feature does not retry automatically. Common fixes: disable Low Power Mode (iOS) or Battery Saver (Android), keep Wi-Fi enabled, and ensure location access is set to Always allow.
Automatic check-in requires Always allow location access to work. If you deny or restrict location permissions, the feature will not function and you will need to check in manually. You can update the permission at any time in your phone's settings under the deskbird app.
No. Automatic check-in only checks you in to existing bookings. You still need to create your desk or parking booking in advance through the deskbird app or web.