View and manage your upcoming bookings

deskbird gives you a clear overview of all your upcoming and past bookings in one place. From the Bookings tab you can review booking details, make changes before your visit, and keep track of your office history.

1. View your upcoming bookings
2. Edit a booking
3. View past bookings
4. Export your bookings

1. View your upcoming bookings

There are two places where you can see your upcoming bookings:

• Book tab: your bookings for a selected day appear in the left side panel and are highlighted on the floor plan.
• Bookings tab: go to Bookings for a chronological list of all reservations across all dates.

On the web, the Bookings page shows your bookings in a table:

• Switch between Desks, parking & others and Meeting rooms, and between Upcoming and Completed.
• Use More filters to narrow the list, for example by status, resource type, office or date, and Sort: Date & Time to change the order.
• Each row shows the date and time, office, area, spot, check-in status and booking status. For meeting rooms, the table also shows the approval status.

2. Edit a booking

You can edit an upcoming booking from either the Book tab or the Bookings tab:

From the Book tab:

1. Navigate to the date of the booking.
2. Click your existing booking in the left side panel or on the floor plan.
3. Select Edit and make your changes.
4. Confirm the updated booking.

From the Bookings tab:

1. Go to Bookings and select Upcoming.
2. Find the booking you want to change.
3. Click the pencil icon (or Edit in the mobile app) and update the details.
4. Save your changes.

3. View past bookings

1. Go to the Bookings tab.
2. Select Completed.
3. Browse your booking history, including dates, resources used, and check-in status.

💡 Past bookings are read-only — they cannot be edited or canceled after they have completed.

4. Export your bookings

On the web, you can export your bookings to an Excel file:

1. Go to Bookings and set the tabs and filters you need.
2. Optional: select individual bookings with the checkboxes to export only those.
3. Click Export XLSX. The Export bookings dialog summarizes what will be exported: the current tab, the active filters, and either the total of the current list or the number of selected bookings.
4. Click Export XLSX in the dialog to download the file.