Setting up and managing your offices in deskbird is a key first step in tailoring your workspace structure. Whether you're creating a new location, updating address information, or controlling access, this article guides you through every step.
- Create an office and set up information
- Set an office to inactive or delete it
- Manage access
- Office functions
1. Create an office and set up information
To create a new office, go to the Admin Panel and under Office settings click on + Add office on the upper right-hand side. You’ll be prompted to enter:
- Office name (required)
- Address (required)
- Status: active or inactive
We recommend setting the office to inactive until setup is completed.
Once created, navigate to Office settings and select the office from the dropdown. There, you can:
- Edit the office name
- Update the address
- Upload a photo
- Set the office status (active/inactive)
- Configure opening hours
💡 Opening hours define the time period for "Full day" bookings. These are internal settings for employees and not shown to external visitors.
2. Set an office to inactive or delete it
In the same Office settings section, you can either:
- Status: set to inactive: The office remains in the system but becomes unavailable for users to book or interact with. Use this if the office is temporarily closed or in transition.
- Delete the office: This will permanently remove the office and all related data, including floors, spaces, and bookings. This action cannot be undone.
💡 If you're unsure, start by setting the office to inactive. You can always delete it later.
3. Manage access
Manage who has access to this office. You can choose between two options:
- Shared: Everyone can book this office
- Restricted: Only selected user groups can access this office
4. Office functions
The Office functions feature allows employees to mark their skills or responsibilities, like First aider or Fire responder. These functions appear in the user list of each office and can be filtered to identify the right contacts on-site.
💡 Office functions can be managed in the Admin panel > Users settings section and are visible in both the web and mobile apps.
For more information, visit the article: Office functions.