An interactive floor plan enables your employees to easily locate, view, and book the right spaces. With deskbird, you can upload your office layout, place desks and areas, and publish a clear visual map.
1. Upload your floor plan image
To get started, go to the Admin > Office Settings > Floors & spaces, and click + Add floor plan or edit an existing one.
You can now upload a background image of your office layout (with desks and other resources visually marked if possible).
Supported formats: .jpg, .jpeg, .png, .svg (recommended)
Max width: 4096px, max height 4096px
Max size: 1.5MB
💡 If your image is in a different format (e.g. PDF), you can use a free converter online
💡 Especially for larger floor plans, we recommend always using .svg files
2. Add and place areas & desks
In the floor plan editor, you can:
- Place areas using squares or custom shapes
- Place resources in the correct locations
- Change the status of desks and areas to active/inactive if needed
Always start by placing areas, and then proceed to place resources, such as desks.
💡 Desks, parking spots and other resources can only be placed within an area. If you haven’t added your areas and resources yet, go back to the Floors & Spaces section first.
💡 Areas should not overlap or be placed on top of each other.
Don’t forget to Save your progress regularly.
3. Publish your floor plan
When your layout is finalized, click Publish (located in the top right corner) to make it visible to users.
💡 Floor plans will remain hidden until they are published and at least one area and desk, or one meeting room, is marked as active.
4. FAQ: Floor plan management
Yes! When uploading a new image, the old one is replaced, but all placed areas, desks, and bookings remain intact.
You can use free online converters or ask your IT team for help.
Make sure that all areas and resources are active. If everything is set to Inactive, the plan will not be displayed.
Your IT team may need to whitelist certain URLs. Contact support@deskbird.com to receive the full list.
Delete: All related bookings are removed, and linked QR codes will no longer work.
Deactivate: Bookings are no longer visible but remain stored in the system. They will be shown again once the area or desk is reactivated.
Areas should be created in a way that they do not intersect or overlap. Otherwise, this may cause issues when selecting a resource during booking.