An interactive floor plan enables your employees to easily locate, view, and book the right spaces. With deskbird, you can upload your office layout, place desks and areas, and publish a clear visual map.
1. Upload your floor plan image
To get started, go to the Admin Portal → Office Settings → Floors & Spaces, and click + Add floor plan or edit an existing one.
You can now upload a background image of your office layout (with desks and other resources visually marked if possible).
Supported formats: .jpg, .jpeg, .png, .svg (recommended)
Max width: 4096px, max height 4096px
Max size: 5MB
💡 If your image is in a different format (e.g. PDF), you can use a free converter online
💡 Especially for larger floor plans, we recommend always using .svg files
2. Add and place areas & desks
In the floor plan editor, you can:
- Place areas using squares or custom shapes
- Place resources in the correct locations
- Change the status of desks and areas to active/inactive if needed
Always start by placing areas, and then proceed to place resources, such as desks.
💡 Desks, parking spots and other resources can only be placed within an area. If you haven’t added your areas and resources yet, go back to the Floors & Spaces section first.
Don’t forget to Save your progress regularly.
3. Publish your floor plan
When your layout is finalized, click Publish (located in the top right corner) to make it visible to users.
💡 Floor plans will remain hidden until they are published and at least one area and desk, or one meeting room, is marked as active.
4. FAQ: Floor plan management
Yes! Uploading a new image will overwrite the old one, but keep all placed desks, areas and corresponding bookings.
You can find free converters online. Your IT department may also be able to assist.
Ensure all areas and desks are operational. If everything is inactive, the plan won’t display.
Your IT team might need to whitelist specific URLs. Contact support@deskbird.com to get the list.
Deletion: Any associated bookings will be removed, and QR codes linked to those items will no longer work.
Deactivation: Bookings are no longer visible, but are still saved in the system. If the area becomes activated, they'll be restored.