Office functions – deskbird

To comply with health and safety regulations, it is essential to ensure that enough fire wardens, first aiders, and emergency helpers are present in the office every day and that everyone at the office is aware of their own and other coworkers' functions. deskbird now offers a new feature that combines hybrid work and occupational health and safety, enabling managers to ensure adequate coverage for both, in a single tool.

Overview

With our new feature, companies can now track office functions within deskbird. We provide four options:

1. Fire wardens

2. First aiders

3. Evacuation helpers

4. Key holders

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1. Where are the functions visible?

The assigned office functions will be displayed in:

The Daily Office view:

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Floor plans:

Colleagues' profiles and their avatars:

2. How are office functions assigned?

Global and office admins have the permission to tailor office functions for each user. Firstly, they navigate to the Admin Portal, where they can access the User settings. Select the user and set one of the four available functions:

In one click, admins can also set if users (across all offices) are able to set these roles from their own profile. To do so, navigate to the Admin Portal > User settings > User. Click on Office functions and this pop-up will open:

3. Can I filter the options?

Yes, you can filter the options once the functions have been assigned by the admin or by the users themselves. You can filter these roles in both the floorplan and the daily office view.

Navigate to the Book section of our web app and select the floor plan. On the top right, you will see a new filter labeled All users. To find specific roles, simply select the box of the role you are looking for:

But that's not it! When opening the Schedule section of our web app, you can click on the number of colleagues in purple, right under the Office button. A window will open on the right, showing how many people are in the office that specific day and what roles they have. You can also filter them by selecting the different roles, such as how many key holders are in the office today.

This functionality is, of course, also available on our iOS and Android mobile apps.

4. Emergency drills

Our Office Events feature perfectly combines with Office functions. Users with admin roles can create office events to announce emergency drills:

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5. Are these functions office or company-specific?

Users can be assigned roles for specific offices. For example, someone might be a fire warden in Office A but not in Office B.

6. Can the roles be customized?

At present, the functions cannot be customized, but there is a possibility of implementing this in the future. If you're interested or have a suggestion, please indicate your preference by upvoting the feature or submitting your idea through our Public Roadmap here.

7. How can I access this feature?

This feature is available from the Business plan (in a limited way) and fully accessible from the Professional plan onwards. For more details, please check our pricing website.

By tracking office functions, deskbird helps companies comply with health and safety regulations and improve the efficiency of emergency responses.

If you have any questions or need further assistance, please feel free to reach out to our support team.