QR codes make it quick and simple for users to check in or book a resource directly from their phones. With deskbird's built-in QR code generator, you can easily create and customize codes anytime, helping to boost adoption and streamline space usage across the office.
1. How to Generate QR Codes
Before you begin, make sure you have:
- Your company logo (a transparent background works best!)
- Your brand's HTML HEX color code (check with your Marketing team if you're unsure, or experiment using the built-in color chart)
To create QR codes:
- Go to Admin > Workplace > Floors & spaces and select the office.
- Browse your setup: floors, areas, and desks you've already created
- Select the level you'd like to generate codes for:
- Single desks and other resources: open the area with the pen icon and click the QR code icon next to the resource.
- Floors or entire areas: click the QR code icon next to the floor name or the area name.
- In the QR Codes generator, optionally upload your logo (.svg recommended, .png or .jpg, up to 5 MB) and set the Text color and Background color. You can also tick Make background transparent.
- Check the preview and click the download button. It shows how many QR codes are included, for example Download QR Codes for Floor 01 (48).
💡 Tip: To download the QR codes of a whole office at once, go to Admin > Desks, parking & others: Booking settings, select the office and click Get QR Codes in the Check-in section.
Your QR codes will match your office branding and be ready to go!
2. Printing Your QR Codes
After you click the download button, your files download automatically:
- Single desks: PDF file
- Entire areas: ZIP file with organized folders
Each file is named after the corresponding area or desk to facilitate sorting. Review the files and print when you're ready.
💡 Tip: Download and print QR code posters for better visibility and adoption. Place them around your office to encourage check-ins in a fun and visual way!
3. Best Practices
- Use laminated prints to protect codes
- Choose high-contrast colors for better readability
- Make your logo background transparent using free tools
- Mark desks and other resources with a QR code so users can book quickly with just a scan
- Codes are optimized for DIN A7 and should ideally be printed in color on vinyl stickers (or other adhesive labels) so they withstand cleaning
- Alternative sizes are possible — as long as the QR code remains scannable, the format is flexible
4. FAQs
Yes! QR codes are linked to their assigned desk or area and remain valid unless the resource is deleted. You can re-download or adjust the design (for example colors or logo) as often as needed — the QR code will still point to the correct location.
If users report the following error:
Invalid Dynamic Link
Requested URL must be a parseable URI, but possibly incomplete to be a DynamicLink.This usually means they're scanning an outdated QR code. Ask them to scan it using the deskbird mobile app, or re-create the QR code in the admin area to generate the latest version.
Yes, users can scan QR codes using their phone's native camera app or any QR code reader.
For advanced design requirements, you can export the QR codes and customize them externally to better match your branding.
Users scan the QR code at their location using the deskbird app to check in instantly. For more details, see our Help Center article: Check-In.