QR codes make it quick and simple for users to check in or book a resource, right from their phones. With deskbird’s built-in QR code generator, admins can easily create and customize codes anytime, helping to boost adoption and streamline space usage across the office.
1. How to Generate QR Codes
2. Printing Your QR Codes
3. Best Practices
4. FAQs
1. How to Generate QR Codes
Before you begin, make sure you have:
- Your company logo (a transparent background works best!)
- Your brand’s HTML HEX color code (check with your Marketing team if you're unsure, or experiment using the built-in color chart)
To create QR codes:
- Go to the web app → Admin Portal → Office Settings → Floors & spaces
- Browse your setup: floors, areas, and desks you've already created
- Select the level you'd like to generate codes for:
- Single desks or floors: Hover your cursor and click the QR code icon
- Entire areas: Click on Generate QR codes in the top right corner
- Choose a color (HEX code or color picker) and upload your logo
- Preview your design and click Confirm to generate
Your QR codes will match your office branding and be ready to go!
2. Printing Your QR Codes
After confirming, your files will download automatically:
- Single desks → PDF file
- Entire areas → ZIP file with organized folders
Each file is named after the corresponding area or desk to facilitate sorting. Review the files and print when you're ready.
💡 Tip: Download and print QR code posters for better visibility and adoption. Place them around your office to encourage check-ins in a fun and visual way!
3. Best Practices
- Use laminated prints to protect codes
- Choose high-contrast colors for better readability
- Make your logo background transparent using free tools
- Mark desks and other resources with a QR code so users can book quickly with just a scan
- Codes are optimised for DIN A7 and should ideally be printed in colour on vinyl stickers (or other adhesive labels) so they withstand cleaning
- Alternative sizes are possible — as long as the QR code remains scannable, the format is flexible
4. FAQs
Yes! QR codes are linked to their assigned desk or area and remain valid unless the resource is deleted. You can re-download or adjust the design (for example colors or logo) as often as needed—the QR code will still point to the correct location.
If you see the following message:
Invalid Dynamic Link
Requested URL must be a parseable URI, but possibly incomplete to be a DynamicLink.This usually means you’re scanning an outdated QR code. Please scan it using the deskbird mobile app, or re-create the QR code in the admin area to generate the latest version.
Yes, you can scan it using your phone’s native camera app or any QR code reader.
For advanced design requirements, you can export the QR codes and customize them externally to better match your branding.
Simply scan the QR code at the location using the deskbird app to check in instantly. For more details, see our Help Center article: How to check in.