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Events: Enhancing community and productivity

  • Updated

Building connections through engaging events

Events is designed to create a sense of excitement and community around in-person office gatherings. Encouraging employees to return to the office and optimizing workspace utilization are key drivers of productivity and engagement.

With Events, you have a powerful tool to motivate employees to come to the office, connect with colleagues, and increase transparency around company gatherings. Whether you're planning office-wide events, team meetups, hybrid gatherings, informal social events, or company-wide announcements, deskbird's Events feature enables seamless organization and engagement.

What's New?

We’ve expanded the Events feature to offer greater flexibility and accessibility:

  1. Admin-Controlled Event Creation

    • Previously, only Global Admins could create events. Now, Office Admins can also create events by default.
    • Additionally, Global Admins can enable or disable event creation permissions for Group Managers, Managers, and Users, allowing more flexibility based on organizational needs.

  2. Event Creation from the Personal Feed

    • If enabled by admins, users, managers, and other roles can create events directly from their personal feed, making it even easier to set up and share events.

  3. More Customization Options

    • Events can now be created for a specific user group, individual users, or multiple offices, providing increased flexibility for companies with diverse teams.

 

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Key Features

Feature Description
Customizable Events Organizers can invite specific employees, user groups, or multiple offices, ensuring targeted engagement.
Admin-Controlled Event Creation Global Admins can allow or restrict event creation for Office Admins, Group Managers, Managers, and Users.
Multi-Office Support Plan and schedule events across multiple offices simultaneously for better coordination.
Easy RSVP Tracking Track responses effortlessly and gain visibility on attendees for better planning.
Calendar Integration Events sync automatically with Google and Microsoft calendars, ensuring users stay organized and receive reminders.
Flexible Notifications Users can customize email notifications and RSVP preferences, ensuring they receive only relevant event updates.

 

How do Events work?

Admins can enable or disable event creation permissions for different roles in their organization.

Role Can Create Events?
Global Admins ✅ Yes (always enabled)
Office Admins ✅ Yes (always enabled)
Group Managers ✅ If enabled by Global Admin
Managers ✅ If enabled by Global Admin
Regular Users ✅ If enabled by Global Admin

💡 Admins can modify these permissions in the settings to control who can create events.

Creating an Event

  • Admins and Managers (if enabled) can create events via the Admin Page → Events.
  • Users (if enabled) can create events via the Personal Feed, just below the calendar component.
  • Organizers can invite specific employees, user groups, or multiple offices to the event.
  • All invited users receive an email notification when an event is created or updated.

Calendar Integration

  • Automatic Sync: Events created in deskbird are automatically synced to Google and Microsoft calendars, ensuring users never miss an event.
  • .ICS File: When a user responds "Yes" or "Maybe" to an event, a .ics file is sent to their email for easy calendar integration.
  • Event Status:
    • Confirmed attendance → Marked as Busy in the calendar.
    • Maybe attending → Marked as Free in the calendar.
    • Declining the invitation → Calendar entry is automatically removed.

 

Email Notification Preferences

Users can customize their email notifications for event invitations to ensure they receive only relevant updates.

💡 Flexible RSVP Preferences: Event creators can turn off RSVP notifications for specific events if they do not want attendees to receive responses.

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Event Ideas

🎉 Social Gatherings: Organize after-work meetups, holiday parties, or company-wide celebrations.
📅 Team Workshops: Plan knowledge-sharing sessions, skill-building workshops, and brainstorming meetings.
🤝 Networking & Collaboration: Host cross-team coffee chats, Q&A sessions, or executive meet-and-greet events.
🧘 Wellness Activities: Set up yoga sessions, mental health awareness events, or office fitness challenges.
📢 Company Announcements: Use Events to send important announcements to the whole company or specific user groups. By disabling RSVPs, you can ensure that employees receive key updates without needing to respond.

💡 Tip: Want to encourage office attendance? Plan engaging events and share them with employees through deskbird’s personal feed!

Accessing Events

Platform Functionality
Web App & MS Teams App ✅ Full access – create, view, and manage events.
iOS & Android ✅ View and confirm attendance for events.

💡 Note: Event creation and management is currently limited to the Web App and MS Teams App, while participation and viewing are available on all platforms.

💡 Visibility:

  • Users can see upcoming events.
  • Office and Global Admins can view both past and future events.

💡 Plan Availability:

  • Events is available starting from the Business Plan.
  • For any questions or support, please contact your Customer Success Manager or our Support Team.

Need Help?

If you have any questions or need assistance with Events, contact us at support@deskbird.com. We're here to help! 🚀



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