Hybrid work policies

With Hybrid work policies, deskbird now offers a user-friendly way to implement hybrid work policies that ensure both flexibility and compliance. This feature is designed to address these needs, helping organizations to adapt to changing work environments while maintaining productivity and employee satisfaction.

1. Set attendance policies

Global admins can set a range of days employees are expected to be in the office or work from home, providing flexibility for employees to choose which specific days to come in.

To set these parameters, navigate to the Admin Portal and to the new Hybrid work policies tab. Click on the Add policy button and enter the details you need: 

2. Assign the policy

Admins can decide whether to apply the policy at an individual or a company-wide level.

If you want to assign the policy to a single employee, start typing their name, surname, or email address. If you would like to assign the policy at a company-wide level, you can tick the box on the left side of the search bar:

💡 Soon, admins will be able to assign policies to user groups, too.

3. Guarantee a flexible approach

Admins can define which status options are considered on-site or remote. This flexibility helps employees to be aware of what counts as an office day.

For this, go to the Hybrid work policies tab. Next to the Add Policy button, you will find another button called Custom status settings. When you click on it, you will see a pop-up with the list of your status options that are also visible in the Schedule section of our web and mobile apps. There, you can decide whether a status should be considered on-site or remote. 

For example, if business trips are part of your on-site policy, click the circle in the on-site column. Similarly, if you have a specific status for online workshops (e.g., Learning), you can mark it as remote.

On both the mobile and web app, users can quickly see which statuses are considered remote and which are on-site.

💡 The statuses are customizable by our Support Team. If you want to remove, change or add a status, please contact them at support@deskbird.com.

4. Quick overview from the deskbird feed

Employees can view their compliance status directly on their deskbird feed, both from the web and the mobile apps. This makes it easy to get a quick overview of the days that they are required or still missing to reach the policy:

5. A win-win for managers and employees

With Hybrid work policies, deskbird removes the need for time-consuming and manual calculations of how many days employees have been at the office or at home. 

With this feature, employees’ attendance is automatically tracked. Management of attendance policies saves time and minimizes human errors, allowing managers to focus on other tasks.

Also, when you set minimum or maximum days for working from home or coming to the office, you are encouraging employees to plan their week autonomously while providing a clear framework. 

6. Coming soon

This is the first version of Hybrid work policies. Our team is continuously working on adding new improvements. Here's a sneak peek of what's coming soon:

• Define specific fixed days, for example for team days in the office
• Edit, schedule, or temporarily deactivate policies
• Assign policies to specific user groups 
• Get high-level analytics for Hybrid work policies. All analytics will comply with your organization’s data privacy settings.
• Employees will receive smart notifications, ensuring that they will meet their policy
• Managers will be able to validate their employees' schedules

Stay tuned for these great new features that we will roll out over time!