Create buzz in the workplace and foster real-life connections with Events in deskbird. Whether you're organizing a lunch, a workshop, or a company-wide announcement, Events makes it easy to bring people together and boost attendance in the office.
Employees can discover upcoming events in their scheduling view, RSVP with one click, and see who else is joining—all in one seamless flow.
- What Are Events?
- Creating an Event
- Managing Who Can Create Events
- Calendar Sync and RSVP Tracking
- Viewing and Responding to Events
- Event Inspiration
1. What Are Events?
Events are designed to create a sense of excitement and community around in-person office gatherings. Encouraging employees to return to the office and optimizing workspace usage are key drivers of productivity and engagement.
With Events, you have a powerful tool to:
- Motivate employees to come to the office
- Strengthen team culture through real-life connections
- Promote visibility of key activities and company happenings
Whether it's a team lunch, a holiday celebration, a hybrid workshop, or an office-wide announcement, deskbird’s Events feature helps you plan, share, and manage it all in just a few clicks.
2. Creating an Event
There are two ways to create an event, depending on your role and permissions:
✅ From the Admin Portal
Global Admins and Office Admins can go to
Admin Panel → Workforce → Events and click ➕ Add event.
Fill in the form with:
- Event name and emoji
- Date and time
- Invitees: user groups, individuals, or entire offices
- Location and optional description
- RSVP and email settings
You can set an attendance limit when creating an event. Once published, the limit cannot be changed. When the maximum number of guests is reached, additional sign-ups are automatically placed on a waitlist. If a confirmed guest declines their spot, the next person on the waitlist is automatically moved into the event. The event page also shows how many spots are left, giving full transparency to organizers and attendees. This makes it easy to manage events with limited capacity, such as workshops, office lunches, or team activities.
Click Publish event to share it 🎉
✅ From the Schedule view (Personal Feed)
If you have permission, you’ll see a ➕ icon next to “View all upcoming events” under the calendar in your Schedule tab. Click it to create and submit an event directly from your own view.
3. Managing Who Can Create Events 🔐
By default:
- Global Admins and Office Admins can always create events.
Global Admins can grant event creation access to:
-
Managers
-
Users
-
Group Managers
💡 These permissions can be updated via the Role permissions panel in the Events admin view.
📱 Platform Availability
| Platform | What you can do |
| Web App & MS Teams | ✅ Create, view, RSVP, manage |
| Mobile (iOS/Android) | ✅ View and RSVP only |
🗒️ Event creation and editing are only supported on the web for now.
4. Calendar Sync and RSVP Tracking
If calendar sync is enabled (Google or Microsoft), events created in deskbird are automatically added to users’ calendars.
Calendar behavior:
-
Yes → added as Busy
-
Maybe → added as Free
- No → calendar entry removed
RSVP also sends an .ics file via email. Event organizers can optionally disable RSVP responses for individual events.
5. Viewing and Responding to Events
Employees can see upcoming events:
- Under the calendar in the Schedule view highlighted by the 🎉 emoji on the date
- Via View all upcoming events on on the calendar
- Shown under the Schedule tab on the day the event is planned
When clicked, the event view shows:
- Location and time
- Who's attending
- Organizer details
- Event description
👉 Note: The full list of events (Upcoming & Past) is only available to Admins in the Admin Panel → Workforce → Events.
6. Event Inspiration 🎯
Need a few ideas to get started?
- 🍕 Pizza Party – reward your team with lunch
- 🤝 Cross-team meetup – boost collaboration
- 💬 Q&A with leadership – keep communication open
- 🧘 Wellness hour – yoga, meditation, or a break together
- 📢 Important update – share news without RSVPs
💡 Use events strategically to increase office presence and create moments employees actually want to join.