Plan your week or month

The new Plan (Schedule) tab lets you decide where you work each day, see what your colleagues have planned, and check how busy the office will be, all in one place.

💡 What's new: we've redesigned how you plan your office days. The tab that used to be Schedule is now Plan, and it works like a real calendar: see a week or a whole month, scroll or click a day, set where you'll work, and see what your colleagues have planned.

💡 On web, the new Plan page is currently in beta. Switch to it from the banner on the page, and switch back anytime in your profile settings.

1. The Plan (Schedule) tab
2. Set your status for a day
3. Plan multiple days at once
4. View your colleagues' schedules
5. Check how busy the office is
6. Week in the office
7. Track your on-site policy progress
8. Plan on the mobile app
9. FAQs

1. The Plan (Schedule) tab

The Plan tab is your home base for planning in deskbird. On web, all days of the week appear in one list: scroll down to move from day to day, and the calendar at the top follows along. When you reach Friday, the next week is one click away. Switch to Month to plan further ahead.

From here you can:

• See your status for each day directly in the calendar
• Click or scroll to any day to set or update your status
• Switch between Week and Month, or jump back with Today
• Switch to the Colleagues or Your team tab to see what your team has planned
• In Month view, see at a glance which days already have a plan set, so you can spot open days right away
• See which days already have a booking: a small indicator marks them in the week and month calendar, so you can spot days where a desk is still missing without opening each one. Hover over a day to see what you've booked and in which office.
• Read each day as one block: your status, the colleagues in the office, office occupancy and your bookings are shown together, with colleagues in the office at the top

💡 If your company uses desk booking, setting your status to Office shows booking suggestions for that day under Suggested for you. Click Quick book to book a desk or parking spot without leaving the Plan tab.

2. Set your status for a day

To set or change your status for a specific day:

1. Go to the Plan tab.
2. Scroll to the day you want to plan, or click it directly in the calendar.
3. Select your status, for example Office, Home Office, Mobile work, Absent or Business travel.
4. Your plan updates immediately. There's nothing else to confirm.

The same picker also lets you:

• Choose Other offices if you are working from a different location than your default office
• Turn on Half day to set one status for the First half and another for the Second half of the day — this option is not available by default and needs to be configured by your admin
• Select Remove status to clear the day again

⚠️ The statuses you see are configured by your company, so your list may look different from the example above.

Status reset after cancelling a booking: if you cancel your last desk or parking booking for a day where your status is Office, deskbird asks you to update your status. You can switch to another status, reset it, or keep Office. This keeps your team's attendance data accurate.

You can also split a day into two halves with half-day scheduling.

3. Plan multiple days at once

You can set any other day in the week or month calendar the same way. If your week usually looks the same, save time with Weekly preferences instead — these have not changed:

1. Click your profile picture or initials in the bottom-left corner.
2. Go to Profile > Hybrid preferences.
3. Under Weekly schedule preferences, choose a status for each weekday from Monday to Friday.
4. Click Save.

deskbird applies your preferences up to two months in advance and keeps rolling the schedule forward automatically each month. You can update them at any time, or clear them with Reset weekly preferences.

⚠️ Saturday and Sunday are not supported by Weekly preferences.

4. View your colleagues' schedules

To see when your colleagues plan to be in the office or work remotely:

1. In the Plan tab, the colleagues in the office appear at the top of each day, with the colleagues you follow shown first.
2. To follow someone, click Follow colleagues and then the star next to their name. A purple star means you are following them.
3. For a wider view, switch to the Colleagues or Your team tab. The day you picked in the calendar stays selected, and you get the full week per colleague.
4. Use Search colleague, the User groups filter, or the Following filter to narrow the list down.

💡 Depending on your company's privacy settings, some colleagues may not appear.

5. Check how busy the office is

On an office day, the Day in the office card shows you what to expect before you go:

• Which colleagues are in the office that day — click Show all colleagues for the full list
• Office occupancy for desks, parking and meeting rooms
• Announcements for that day, such as an area that is temporarily closed

If there is nothing to show for a section, that section is hidden. Office occupancy shows on days with the status Office and on days you haven't planned yet, so you can check how busy the office is before you decide.

6. Week in the office

The Week in the office card shows the busiest day of the selected week in your office. Use it to pick the day most of your colleagues are coming in, or to choose a quieter day instead.

7. Track your on-site policy progress

If your company uses hybrid work policies, the On-site policy card shows how you are doing. Click Details to expand it.

• Each rule has its own ring: weekly, monthly or yearly
• A badge tells you whether you are On track or have missed the goal
• Weekly rules also show which days of the week already count towards your target

💡 If you manage a team, you will see the same breakdown for your team members on the Your team tab.

8. Plan on the mobile app

Planning in the mobile app works the same way, in the Plan tab. There are three differences compared to the web app.

Calendar picker: the top of the screen shows three days at a time. Tap the arrow below them to expand the full month.

Swipe navigation: swipe left or right anywhere on the screen to move between days, not only on the calendar.

Personalization: tap the three-dot menu at the top right and select Personalize feed to show only the cards that are relevant to you. Use the eye icon to hide or show a card and the drag handle to reorder it. The same menu also lets you create a workplace ticket, view events, and switch back to the old planning experience.

9. FAQs