Users manage their own profile settings by clicking their profile icon in the bottom-left corner of the web app. This opens the Profile settings menu. Most settings — profile photo, time format, language, privacy, and notification preferences — are fully self-managed by each user. For a full walkthrough, refer users to the For users section of this help center.
As an admin, there are a few areas that intersect with profile settings:
1. Updating user info
Users can edit their own first and last name from their profile settings. However, company name and email address can only be changed by an admin. To update these, go to Admin > User management: Users, open the user's profile, and edit from there.
💡 If your organization uses HRIS or SCIM sync, name and email changes should be made in the source system — updates will flow through to deskbird automatically.
2. Office functions
Users can assign themselves office functions (First aider, Fire responder, Evacuation assistant, Key holder) from their profile settings — but only if your organization has enabled this. You control this toggle in Admin > Office settings. If self-assignment is disabled, the option appears greyed out for users and they must contact an admin to have a function assigned.
3. Assigned spaces
When you permanently assign a resource (desk, parking spot, etc.) to a user from Admin > Floors & spaces, that assignment appears in the user's Profile > Your spaces > Assigned spaces tab. Users can see the resource name, location, and whether auto-booking is enabled for it. They can also set their default booking hours for assigned resources directly from that view.
Favorite spaces — resources users have bookmarked for quick access — are also visible in this tab, but are managed entirely by the user.
4. Vehicles and license plates
If you require a license plate for at least one parking area, a Vehicles section appears on user profiles. Users save their vehicles there (license plate and vehicle name) and mark one as their default. The default vehicle is used for parking bookings in plate-required areas, including quick book and auto-booking.
As an admin, you can add, edit or remove vehicles on behalf of users: go to Admin > User management: Users, open the user and select Vehicles. You can also import or export license plates in bulk via CSV. If you switch the requirement off later, saved vehicles stay on the user profiles.
License plate management is available on Desks Professional and above. For setup steps and all details, see License plate management.