Users manage their own profile settings by clicking their profile icon in the bottom-left corner of the web app. This opens the Profile settings menu. Most settings — profile photo, time format, language, privacy, and notification preferences — are fully self-managed by each user. For a full walkthrough, refer users to Manage your profile in the For users section of this help center.
As an admin, there are a few areas that intersect with profile settings:
1. Updating user info
Users can edit their own first and last name from their profile settings, unless their name is synced from an external system. In that case, users cannot edit their name and need to contact an admin. Company name and email address can only be changed by an admin. To update these, go to Admin > User management: Users, open the user's profile, and edit from there.
💡 If your organization uses HRIS or SCIM sync, name and email changes should be made in the source system — updates will flow through to deskbird automatically.
2. Office functions
Users can add office functions (First aider, Fire responder, Evacuation assistant, Key holder) to their own profile under Office & office functions, but only if your organization allows it. You control this with Allow users to add their own office functions under Admin > User management: Users > Office function settings. If the setting is off, users can't change their office functions and must contact an admin to have a function assigned. For details, see Office functions.
3. Assigned spaces
When you permanently assign a resource (desk, parking spot, etc.) to a user from Admin > Floors & spaces, that assignment appears in the user's Profile > Your spaces > Assigned spaces tab. Users can see the resource name, location, and whether auto-booking is enabled for it. Assigned spaces are booked for the user automatically when auto-booking is enabled or when they set their status to Office.
Users set their default booking hours in Profile > Hybrid preferences > Default booking hours. These hours apply to their desk and parking bookings, including automated bookings of assigned resources. Default booking hours always stay within the office opening hours you set under Admin > Workplace > Office settings, so users can't set a default start time earlier than the office opens. For details, see Office settings.
Favorite spaces — resources users have bookmarked for quick access — are also visible in this tab, but are managed entirely by the user.
4. Vehicles and license plates
Users save their vehicles in the Vehicles section of their profile (license plate and an optional name) and mark one as their default. In the mobile app, the section is available to all users. On web, it appears once a user can see at least one parking area that requires a license plate, or has already saved a vehicle. The default vehicle is used for parking bookings in plate-required areas, including quick book and auto-booking.
As an admin, you can add, edit or remove vehicles on behalf of users: go to Admin > User management: Users, open the user and select Vehicles. You can also import or export license plates in bulk via CSV. If you switch the requirement off later, saved vehicles stay on the user profiles.
License plate management is available on Desks Professional and above. For setup steps and all details, see License plate management.