You can manage your personal preferences and profile settings in deskbird by clicking your profile icon in the bottom-left corner of the web app. This opens the Profile settings menu, which gives you access to various personal settings.
- Set your profile photo
- Manage your personal info
- Time format, language & main office
- Office functions
- Your Spaces
- Privacy settings
- Notification preferences
- On mobile
1. Set your profile photo
Click the purple camera icon on your initials to upload or remove a profile picture. This helps colleagues recognize you when booking desks or checking who's in the office.
💡 If your company uses SSO via Microsoft, and you have set a profile picture in your Microsoft environment, the image will be pulled when the user first logs in via app.deskbird.com.
2. Manage your personal info
- Edit your name and last name
- Your company name and email address can only be changed by an internal deskbird admin for your company
3. Time format, language & main office
- Time format: Choose between 24-hour or AM/PM display
- Language: Select your preferred interface language
- Main office: Set your default office location for weekly planning
4. Office functions
Select roles like First aider, Fire responder, Evacuation assistant or Key holder that apply to you.
⚠️ You can only assign these functions yourself if your company allows it. If the option is greyed out, please contact your Admin to request changes.
5. Your spaces
The Your spaces tab in your profile gives you a clear overview of the resources linked to your account, split into two areas: Assigned spaces and Favorite spaces. You can filter favorites by resource type to quickly find what you need.
Assigned spaces
These are the resources (e.g. desks, parking spots) that have been permanently assigned to you by your Admin. For each assigned space you can see:
- The resource name and location (office, floor, area)
- Whether Auto-booking is enabled — if so, the resource is booked for you automatically based on your default booking hours
💡 You can set your default booking hours for future bookings (including automated bookings) directly from this section. You can still adjust the booking time manually whenever you book a resource.
Favorite spaces
These are the desks, parking spots, and other resources you've marked as favorites. Favorites are used to personalize booking suggestions and support auto-bookings.
Use the filter tabs to narrow down your view by resource type:
- All — every favorited resource
- Desks
- Parking spots
- Others — any other resource types you've favorited
Tap the heart icon next to a resource to add or remove it from your favorites.
6. Privacy settings
- Private profile: If enabled, only colleagues who send a follow request and get approved by you can see your profile.
- Data privacy: You can opt in/out of Performance & Analytics tools that help improve the deskbird platform.
7. Notification preferences
You can enable or disable email and push notifications for the following:
- Calendar invites: Get invites for each booking (also via Slack if connected)
- Check-in reminders: Get notified to check in and avoid cancellations
- Weekly reminders: Stay on track with scheduling your hybrid work week
Adjust these settings under the Notifications tab.
8. On mobile
If you are using our mobile app, tap the Profile tab at the bottom of the screen.
Set your profile photo:
Once you're in the Profile tab, look at the top left corner. You'll see a circular icon either over (Android) or to the left (iOS) of your name with your initials. Tap anywhere on this icon.
You can take a new picture using your phone's camera or upload one from your photo library.