If your meeting is no longer needed, cancelling the room booking promptly frees it up for other colleagues. You can cancel a single occurrence or an entire recurring series from the deskbird app or web.
1. Cancel a room booking
To cancel a single meeting room booking:
- Go to Bookings in the main menu, or open the Book > Meeting rooms calendar view.
- Find the booking you want to cancel.
- Click the trash icon on the booking.
- Confirm the cancellation.
The room is released immediately and the time slot becomes available for others to book. To make a new reservation, see Book a meeting room.
⚠️ It is not possible to cancel a booking from the room panel. Use the deskbird app or web platform instead.
💡 If your booking is still awaiting approval, deleting it cancels the pending request and releases the time slot.
⚠️ A booking that covers several days can only be canceled as a whole. To free up a day in the middle of the period, cancel the booking and create two separate bookings for the days you still need. To shorten the booking, open it before it starts and change the dates.
2. Cancel a recurring booking
When you cancel an occurrence that is part of a recurring series, deskbird will ask whether you want to:
- Cancel this occurrence only — removes just the selected instance while keeping all other occurrences in the series.
- Cancel all occurrences — removes the entire recurring series.
Select the appropriate option and confirm. If the recurring meeting was created through a connected calendar (Microsoft or Google), you can also manage cancellations directly in your calendar app and the change will sync to deskbird.