If your meeting is no longer needed, cancelling the room booking promptly frees it up for other colleagues. You can cancel a single occurrence or an entire recurring series from the deskbird app or web.
1. Cancel a room booking
To cancel a single meeting room booking:
- Go to Bookings in the main menu, or open the Book > Meeting rooms calendar view.
- Find the booking you want to cancel.
- Click the trash icon on the booking.
- Confirm the cancellation.
The room is released immediately and the time slot becomes available for others to book.
⚠️ It is not possible to cancel a booking from the room panel. Use the deskbird app or web platform instead.
2. Cancel a recurring booking
When you cancel an occurrence that is part of a recurring series, deskbird will ask whether you want to:
- Cancel this occurrence only — removes just the selected instance while keeping all other occurrences in the series.
- Cancel all occurrences — removes the entire recurring series.
Select the appropriate option and confirm. If the recurring meeting was created through a connected calendar (Microsoft or Google), you can also manage cancellations directly in your calendar app and the change will sync to deskbird.