Kiosk Mode for Meeting Rooms

Rooms Professional and above

Kiosk Mode is a display solution for meeting rooms that shows real-time room availability, allows users to book rooms instantly, and enables check-ins. A tablet placed outside each meeting room ensures that employees can quickly check the status of the room and manage their bookings without needing to use another device.

With deskbird Kiosk Mode, employees can:

• See meeting schedules and room status at a glance
• Book an available room instantly
• Check in to a scheduled meeting
• Prevent unattended bookings from blocking room availability
• Use LED indicators to show current room availability

Kiosk Mode helps to optimize room usage, avoid booking conflicts, and make meeting room management more efficient.

Key Benefits

• Easily check if a meeting room is available, awaiting check-in, or occupied
• Book a room directly from the Kiosk display without using a phone or laptop
• Simple setup that requires no complex IT installation
• LED integration provides instant visual feedback on room availability

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1. How to Set Up Kiosk Mode
2. Using Kiosk Mode
3. Privacy Considerations
4. Supported Devices and System Requirements
5. FAQs

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1. How to Set Up Kiosk Mode

The setup process utilizes QR code authentication with the deskbird mobile app.

Step 1: Enable Kiosk Mode for the meeting room in deskbird

Before connecting any device, activate Kiosk Mode for the specific meeting room:

• Go to the Admin Portal
• Navigate to Floors & Spaces
• Select the relevant office, floor, and meeting room
• In the room settings, toggle on Kiosk Mode

💡 Once enabled, this room becomes available in the list of rooms you can connect to a tablet running Kiosk Mode.

Step 2: Run the Rooms kiosk app on the device

There are three ways to run Rooms kiosk mode:

Install the deskbird Kiosk App from Google Play Store

Link: Google Play Store Benefits: LED support, locked full-screen mode and auto-start Minimum requirements: Android 12L or later (API Level 32)

Step 3: Scan the QR Code

• Ensure that the main deskbird App is installed on your phone and that you are logged in with an Administrator account.
• Scan the QR code on the panel device with the native phone camera app, a QR reader app, or with the QR reader function within the deskbird app.

Step 4: Assign a Meeting Room

• Choose the office, floor, and meeting room that should be displayed on the Kiosk screen
• Confirm the selection

Step 5: Kiosk is Ready to Use

• The screen automatically displays real-time meeting schedules for the assigned room
• A secure access token is used to remember the settings, preventing the need to log in again after restarts or updates

💡 Tip: Admins can remotely disable a Kiosk from the mobile app if needed.

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2. Using Kiosk Mode

In case the Android application is installed, additional settings are available:

Entering the hidden settings menu

Tap the touchscreen corner at the bottom left five times to launch the app settings.

Auto-start: Setting the kiosk app as home app

Setting the app as home app will ensure, that the kiosk app is started right after every reboot of the device

Locked full-screen mode

The locked full-screen mode prevents users from exiting the kiosk app. There are two variants, depending on the device:

• In case the device is rooted: A true full-screen lock is applied. When locked full-screen is turned on, the full-screen can only be exited by entering the hidden settings menu again.
• In case the device is not rooted: Instead of a full-screen lock, the native app pinning functionality is applied. This keeps the app in view until unpinned, which can be done by holding “Back” and “Overview” buttons of the Android navigation.

Room Status and Instant Booking

The Kiosk screen provides real-time information on room availability

• Green 🟢 → The room is available and can be booked.
• Orange 🟠 → The room is awaiting check-in . If no one checks in, the room will be released.
• Red 🔴 → The room is booked , and a meeting is in progress.

If a room is available, employees can:

• Tap "Book Now" to reserve the room immediately
• Choose an available time slot based on availability
• Enter a meeting title or select from preset options
• Select the meeting duration
• Confirm the booking, and the schedule updates immediately

💡 Tip: Employees can also check in to a scheduled meeting directly from the Kiosk display.

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3. Privacy Considerations

Kiosk Mode follows the company’s privacy settings to ensure the protection of meeting details

• If data protection is enabled, only the organizer’s name is displayed, and meeting details remain hidden
• If data protection is disabled, the Kiosk follows individual event privacy settings. Private meetings will only show the organizer’s name

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4. Supported Devices and System Requirements

The Rooms kiosk application is designed to be independent from the choice of hardware provider. However, we do have particular support for the following providers:

Provider	Tested models	Rooted by default	Browser compatibility	App compatibility	Locked full-screen	Auto- start	LED support
Iiyama	Prolite- tw1025	✅	✅	✅	✅ *	✅	✅
ProDVX	9S-Series, 10S-Series	❌	✅	✅	✅ **	✅ ***	✅
Allnet	RK3568	✅	✅	✅	✅ *	✅	✅
QBIC	TD-1070	❌	✅	✅	✅	✅ ****	✅
Samsung	Galaxy Tab 9S	❌	✅	✅	✅ **	✅	n/a

* Deep full-screen lock in case there has no Google Account been configured. Otherwise app pinning

** App pinning

*** Depending on the model, there is a dedicated auto-start app that needs to be configured

**** Built-in capability to auto-launch app

If you’re kiosk hardware has not been listed here, contact us . There is a high likelihood that the kiosk app will run smoothly on your model without issues.

General requirements for compatibility

• Android tablets running Android 12L or later are supported through the deskbird Kiosk App, available on the Google Play Store
• Web browsers, including Chrome version 85 or later, can access Kiosk Mode through kiosk.deskbird.com

Minimum Requirements

• Android 12L or later (API Level 32) is required
• Chrome 80 or later is required, but Chrome 85 or later is recommended for Wake Lock support to prevent the device from sleeping
• A tablet with a screen size of at least 10 inches is recommended

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5. Frequently Asked Questions (FAQs)

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Download the current .apk-file for Android: