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Kiosk Mode for Meeting Rooms

  • Updated

Enhance your team’s meeting room experience with our new Kiosk Mode!

Kiosk Mode is designed to simplify interaction with meeting rooms. It provides real-time information about room availability and schedules and allows instant booking—all directly from a display outside the meeting room.

What is Kiosk Mode?

Kiosk Mode is deskbird's new feature that transforms a tablet or display outside your meeting rooms into an interactive interface. It shows the room's daily schedule and current status and lets users book the room on the spot.

Key Benefits:

  • Room status at a glance: quickly see if a room is available, awaiting check-in, or occupied.
  • Instant booking: book available meeting rooms directly from the display.
  • Minimal setup: no complex IT installation—just use a web browser on any tablet.

Why use Kiosk Mode?

Signage and availability

With a Kiosk display outside each meeting room:

  • Identify rooms easily: know the name and status of the room at a glance.
  • Save time: quickly decide if you can use a room without checking your device.
  • Color indicators: Understand room status instantly through color codes:
    • Green 🟢: the room is available and can be booked now.
    • Orange 🟠: the room is booked but awaiting check-in.
    • Red 🔴: the room is booked, and a meeting is in progress.

Instant booking

  • Book on the spot: if a room is available, tap "Book Now" or select an available time slot.
  • Quick meeting setup: add a meeting title and select the duration—you're all set!

Minimal IT investment

  • Web-based: no need to install any apps. Kiosk Mode runs on any tablet with a functional web browser and is optimized to be installed as a Progressive Web App (PWA) to leverage its full-screen capabilities.
  • Easy setup: works with Android, iOS, or Windows tablets.

Who is this intended for?

Kiosk Mode is designed for businesses with numerous meeting rooms, requiring help ensuring efficient and transparent room management. 

 

How to set up Kiosk Mode

For iOS devices

Step 1: Prepare your device

  1. Enable Guided Access:
    • Go to Settings > Accessibility > Guided Access.
    • Toggle Guided Access to On.
    • Set a Passcode under Passcode Settings (Remember this passcode).

Step 2: Set up Kiosk Mode

  1. Access deskbird:
  2. Add to Home Screen:
    • Tap the Share icon.
    • Select Add to Home Screen and name it Kiosk.
  3. Launch Kiosk Mode:
    • Open the Kiosk app from your home screen.
    • Navigate to Admin > Kiosk.
    • Enable Kiosk Mode.
    • Select the meeting room you want to associate with this device and click “Launch."
    • Set a Kiosk Passcode to unlock Kiosk Mode.

  1. Activate Guided Access:
    • Triple-click the Side/Home button.
    • Tap Start to begin Guided Access.

To Exit Kiosk Mode on iOS

  1. Disable Guided Access:
    • Triple-click the Side/Home button.
    • Enter your Guided Access Passcode.
    • Tap End.
  2. Exit Kiosk Mode:
    • Tap Exit Kiosk in the deskbird app.
    • Enter your Kiosk Passcode.

For Android devices

Step 1: Prepare your device

  1. Enable Screen Pinning:
    • Go to Settings > Security > Screen Pinning (path may vary by device).
    • Toggle Screen Pinning to On.

Step 2: Set up Kiosk Mode

  1. Access deskbird:
  2. Add to Home Screen:
    • Tap the Menu (three dots) icon.
    • Select Add to Home screen.
    • Name it Kiosk and tap Add.
  3. Launch Kiosk Mode:
    • Open the Kiosk app from your home screen.
    • Navigate to Admin > Kiosk.
    • Enable Kiosk Mode.
    • Select the meeting room you want to associate with this device.
    • Set a Kiosk Passcode to unlock Kiosk Mode.
  4. Activate Screen Pinning:
    • Open Recent Apps.
    • Tap the Kiosk app icon and select Pin.

To exit Kiosk Mode on Android

  1. Unpin the App:
    • Press and hold the Back and Recent Apps buttons simultaneously.
  2. Exit Kiosk Mode:
    • Tap Exit Kiosk in the deskbird app.
    • Enter your Kiosk Passcode.

Using Kiosk Mode

Understanding the room status colors

  • Green 🟢: the room is available for booking.

  • Orange 🟠: the room is booked but awaiting check-in. If not checked in, the room becomes available.

  • Red 🔴: the room is booked, and a meeting is in progress.

 

Booking a room from Kiosk Mode

  1. Book now:
    • Tap on "Book now" if the room is available.

  1. Select a time slot:
    • Choose an available time slot from the schedule.
  2. Add meeting details:
    • Title: enter a meeting title or select from preset options.
    • Duration: choose the meeting length (options adjusted based on availability).
  3. Confirm booking:
    • Review and confirm your booking.

Privacy considerations

Kiosk Mode respects your company's privacy settings:

  • Data protection enabled: all meeting details are hidden except for the organizer.
  • Event-level privacy: If data protection is disabled, meetings respect individual privacy settings. Private meetings will only show the organizer's name.

Recommended devices

Kiosk Mode works on any tablet with a functional web browser. For the best experience, we recommend tablets with screens 10 inches or larger.

Suggested models:

What's not included?

  • Integration with LED lighting: currently, Kiosk Mode does not support integration with tablet LED lighting systems.

Availability

The Kiosk Mode feature is available upon request. If you're interested in leveraging this capability to simplify interactions with your meeting rooms, please contact your Customer Success Manager or our Customer Success team at success@deskbird.com. We're here to help!

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