deskbird’s Kiosk Mode provides an intuitive, tablet-based solution to streamline on-site experiences for both employees and visitors. It includes two dedicated modes — one for Meeting Rooms and another for Visitor Management — helping companies simplify bookings, check-ins, and guest arrivals, even without a fully staffed reception.
In Meeting Room Kiosk Mode, a tablet placed outside each room displays real-time availability, enables instant bookings, and allows check-ins for scheduled meetings. This helps prevent unattended bookings, reduce conflicts, and optimize room usage — supported by optional LED indicators that visually signal room status.
In Visitor Management Kiosk Mode, companies can now let pre-registered guests self check-in and allow walk-in visitors to register their visit directly on-site. Hosts are automatically notified via Microsoft Teams or email, and a default host can be assigned per office for seamless communication. All visitor activities sync in real time with the deskbird Visitor Dashboard, providing a unified view of all check-ins and ongoing visits.
- How to Set Up Kiosk Mode for Meeting Rooms
- Using Kiosk Mode
- Privacy Considerations
- Supported Devices and System Requirements
- FAQs
1. How to Set Up Kiosk Mode for Meeting Rooms
The setup process utilizes QR code authentication with the deskbird mobile app.
Step 1: Enable Kiosk Mode for the meeting room in deskbird
Before connecting any device, activate Kiosk Mode for the specific meeting room:
- Go to the Admin Portal
- Navigate to Floors & Spaces
- Select the relevant office, floor, and meeting room
- In the room settings, toggle on Kiosk Mode
💡 Once enabled, this room becomes available in the list of rooms you can connect to a tablet running Kiosk Mode.
Step 2: Run the Rooms kiosk app on the device
There are three ways to run Rooms kiosk mode:
Install the deskbird Kiosk App from Google Play Store
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Link: Google Play Store Benefits: LED support, locked full-screen mode and auto-start Minimum requirements: Android 12L or later (API Level 32) |
Install the Android .apk-file manually
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Latest version: v1.5.0 Benefits: LED support, locked full-screen mode and auto-start Minimum requirements: Android 12L or later (API Level 32) Please find the .apk-file for download at the bottom of this page |
Run the kiosk app in a compatible browser
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Visit kiosk.deskbird.com Minimum requirements: Chrome 80 or later; Chrome 85 or later is recommended for Wake Lock support to prevent the device from sleeping |
Step 3: Scan the QR Code
- Ensure that the main deskbird App is installed on your phone and that you are logged in with an Administrator account.
- Scan the QR code on the panel device using the native phone camera app, a QR reader app, or the QR reader function within the Deskbird app.
- Select Room in the Pair your kiosk screen:
Step 4: Assign a Meeting Room
- Choose the office, floor, and meeting room that should be displayed on the Kiosk screen
- Confirm the selection
Step 5: Kiosk is Ready to Use
- The screen automatically displays real-time meeting schedules for the assigned room
- A secure access token is used to remember the settings, preventing the need to log in again after restarts or updates
💡 Tip: Admins can remotely disable a Kiosk from the mobile app if needed.
2. Using Kiosk Mode for Meeting Rooms
In case the Android application is installed, additional settings are available:
Entering the hidden settings menu
Tap the touchscreen corner at the bottom left five times to launch the app settings.
Auto-start: Setting the kiosk app as home app
Setting the app as home app will ensure, that the kiosk app is started right after every reboot of the device
Locked full-screen mode
The locked full-screen mode prevents users from exiting the kiosk app. There are two variants, depending on the device:
- In case the device is rooted: A true full-screen lock is applied. When locked full-screen is turned on, the full-screen can only be exited by entering the hidden settings menu again.
- In case the device is not rooted: Instead of a full-screen lock, the native app pinning functionality is applied. This keeps the app in view until unpinned, which can be done by holding “Back” and “Overview” buttons of the Android navigation.
Room Status and Instant Booking
The Kiosk screen provides real-time information on room availability
- Green 🟢 → The room is available and can be booked.
- Orange 🟠 → The room is awaiting check-in . If no one checks in, the room will be released.
- Red 🔴 → The room is booked , and a meeting is in progress.
If a room is available, employees can:
- Tap "Book Now" to reserve the room immediately
- Choose an available time slot based on availability
- Enter a meeting title or select from preset options
- Select the meeting duration
- Confirm the booking, and the schedule updates immediately
💡 Tip: Employees can also check in to a scheduled meeting directly from the Kiosk display.
3. Privacy Considerations
Kiosk Mode follows the company’s privacy settings to ensure the protection of meeting details
- If data protection is enabled, only the organizer’s name is displayed, and meeting details remain hidden
- If data protection is disabled, the Kiosk follows individual event privacy settings. Private meetings will only show the organizer’s name
4. Supported Devices and System Requirements
The Rooms kiosk application is designed to be independent from the choice of hardware provider. However, we do have particular support for the following providers:
| Provider | Tested models | Rooted by default | Browser compatibility | App compatibility |
Locked full-screen |
Auto- start |
LED support |
| Iiyama | Prolite- tw1025 |
✅ | ✅ | ✅ | ✅ * | ✅ | ✅ |
| ProDVX | 9S, 10S- Series |
❌ | ✅ | ✅ | ✅ ** | ✅ *** | ✅ |
| Allnet | RK3568 | ✅ | ✅ | ✅ | ✅ * | ✅ | ✅ |
| QBIC | TD-1070 | ❌ | ✅ | ✅ | ✅ | ✅ **** | ✅ |
| Samsung | Galaxy Tab 9S | ❌ | ✅ | ✅ | ✅ ** | ✅ | n/a |
* Deep full-screen lock in case there has no Google Account been configured. Otherwise app pinning
** App pinning
*** Depending on the model, there is a dedicated auto-start app that needs to be configured
**** Built-in capability to auto-launch app
If your kiosk hardware has not been listed here, please contact us. There is a high likelihood that the kiosk app will run smoothly on your model without issues.
General requirements for compatibility
- Android tablets running Android 12L (API level 32, released March 2022) or later are supported through the deskbird Kiosk App, available on the Google Play Store
- Chrome 80 or later is required, but Chrome 85 (released August 2020) or later is recommended for Wake Lock support to prevent the device from sleeping
Other recommendations
- Choose devices with a screen size of at least 10 inches for optimal user experience.
- Displays with LCD technology are most suited for continuous operations. Displays with OLED technology are at risk as they are prone to image retention and burn-in from static content.
5. Frequently Asked Questions (FAQs)
👀 Looking for the deskbird Kiosk App for Visitor Management? - Check this out: Kiosk Mode for Visitor Management
Download the current .apk-file for Android: