Kiosk Mode for Meeting Rooms – deskbird Help Center

Rooms Plus

deskbird’s Kiosk Mode provides an intuitive, tablet-based solution to streamline on-site experiences for both employees and visitors. It includes two dedicated modes — one for Meeting Rooms and another for Visitor Management — helping companies simplify bookings, check-ins, and guest arrivals, even without a fully staffed reception.

In Meeting Room Kiosk Mode, a tablet placed outside each room displays real-time availability, enables instant bookings, and allows check-ins for scheduled meetings. This helps prevent unattended bookings, reduce conflicts, and optimize room usage — supported by optional LED indicators that visually signal room status.

In Visitor Management Kiosk Mode, companies can now let pre-registered guests self check-in and allow walk-in visitors to register their visit directly on-site. Hosts are automatically notified via Microsoft Teams or email, and a default host can be assigned per office for seamless communication. All visitor activities sync in real time with the deskbird Visitor Dashboard, providing a unified view of all check-ins and ongoing visits.

How to Set Up Kiosk Mode for Meeting Rooms
Using Kiosk Mode
Privacy Considerations
Supported Devices and System Requirements
FAQs

1. How to Set Up Kiosk Mode for Meeting Rooms

The setup process utilizes QR code authentication with the deskbird mobile app.

Step 1: Enable Kiosk Mode for the meeting room in deskbird

Before connecting any device, activate Kiosk Mode for the specific meeting room:

Go to the Admin Portal
Navigate to Floors & Spaces
Select the relevant office, floor, and meeting room
In the room settings, toggle on Kiosk Mode

💡 Once enabled, this room becomes available in the list of rooms you can connect to a tablet running Kiosk Mode.

Step 2: Run the Rooms kiosk app on the device

There are three ways to run Rooms kiosk mode:

Install the deskbird Kiosk App from Google Play Store

Install the Android .apk-file manually

Run the kiosk app in a compatible browser

Step 3: Scan the QR Code

Ensure that the main deskbird App is installed on your phone and that you are logged in with an Administrator account.
Scan the QR code on the panel device using the native phone camera app, a QR reader app, or the QR reader function within the Deskbird app.
Select Room in the Pair your kiosk screen:

Step 4: Assign a Meeting Room

Choose the office, floor, and meeting room that should be displayed on the Kiosk screen
Confirm the selection

Step 5: Kiosk is Ready to Use

The screen automatically displays real-time meeting schedules for the assigned room
A secure access token is used to remember the settings, preventing the need to log in again after restarts or updates

💡 Tip: Admins can remotely disable a Kiosk from the mobile app if needed.

2. Using Kiosk Mode for Meeting Rooms

In case the Android application is installed, additional settings are available:

Entering the hidden settings menu

Tap the touchscreen corner at the bottom left five times to launch the app settings.

Screenshot 2025-07-10 at 00.05.26.png

Auto-start: Setting the kiosk app as home app

Setting the app as home app will ensure, that the kiosk app is started right after every reboot of the device

Locked full-screen mode

The locked full-screen mode prevents users from exiting the kiosk app. There are two variants, depending on the device:

In case the device is rooted: A true full-screen lock is applied. When locked full-screen is turned on, the full-screen can only be exited by entering the hidden settings menu again.
In case the device is not rooted: Instead of a full-screen lock, the native app pinning functionality is applied. This keeps the app in view until unpinned, which can be done by holding “Back” and “Overview” buttons of the Android navigation.

Room Status and Instant Booking

The Kiosk screen provides real-time information on room availability

Green 🟢 → The room is available and can be booked.
Orange 🟠 → The room is awaiting check-in . If no one checks in, the room will be released.
Red 🔴 → The room is booked , and a meeting is in progress.

If a room is available, employees can:

Tap "Book Now" to reserve the room immediately
Choose an available time slot based on availability
Enter a meeting title or select from preset options
Select the meeting duration
Confirm the booking, and the schedule updates immediately

💡 Tip: Employees can also check in to a scheduled meeting directly from the Kiosk display.

3. Privacy Considerations

Kiosk Mode follows the company’s privacy settings to ensure the protection of meeting details

If data protection is enabled, only the organizer’s name is displayed, and meeting details remain hidden
If data protection is disabled, the Kiosk follows individual event privacy settings. Private meetings will only show the organizer’s name

4. Supported Devices and System Requirements

The Rooms kiosk application is designed to be independent from the choice of hardware provider. However, we do have particular support for the following providers:

Provider	Tested models	Rooted by default	Browser compatibility	App compatibility	Locked full-screen	Auto- start	LED support
Iiyama	Prolite- tw1025	✅	✅	✅	✅ *	✅	✅
ProDVX	9S, 10S- Series	❌	✅	✅	✅ **	✅ *******	✅
Allnet	RK3568	✅	✅	✅	✅ *	✅	✅
QBIC	TD-1070	❌	✅	✅	✅	✅ ********	✅
Samsung	Galaxy Tab 9S	❌	✅	✅	✅ **	✅	n/a

* Deep full-screen lock in case there has no Google Account been configured. Otherwise app pinning

** App pinning

*** Depending on the model, there is a dedicated auto-start app that needs to be configured

**** Built-in capability to auto-launch app

If your kiosk hardware has not been listed here, please contact us. There is a high likelihood that the kiosk app will run smoothly on your model without issues.

General requirements for compatibility

Android tablets running Android 12L (API level 32, released March 2022) or later are supported through the deskbird Kiosk App, available on the Google Play Store
Chrome 80 or later is required, but Chrome 85 (released August 2020) or later is recommended for Wake Lock support to prevent the device from sleeping

Other recommendations

Choose devices with a screen size of at least 10 inches for optimal user experience.
Displays with LCD technology are most suited for continuous operations. Displays with OLED technology are at risk as they are prone to image retention and burn-in from static content.

5. Frequently Asked Questions (FAQs)

Coming soon: Yes. You can access the Kiosk Mode via web browser or the dedicated iOS app on your iPad.

Yes, LED support is available for a variety of hardware vendors, allowing rooms to display real-time availability through color-coded lighting. Please refer to the table above for a list of supported devices.

A secure access token prevents session logouts, so the Kiosk remains connected and operational even after restarts or updates.

Kiosk Mode is designed for tablets outside meeting rooms, providing a touch-friendly interface for room check-in, instant bookings, and LED synchronization. It is always active and does not require logging in for every use.

In Kiosk mode, privacy settings determine what information is visible on the display. When a meeting is set to private, the screen only shows that the room is occupied and displays the organizer’s name, but it hides the meeting title, attendees, and description. This ensures privacy while still letting others know the room is in use. When a meeting is set to public, the kiosk shows the meeting title, and by selecting the booking, users can view additional details such as the description and the number of participants, providing greater transparency for shared or open sessions.

👀 Looking for the deskbird Kiosk App for Visitor Management? - Check this out: Kiosk Mode for Visitor Management

Download the current .apk-file for Android:

kiosk-release_v1.4.0.apk
5 MB Download