Simplify your booking experience with automatic Check-In!
The automatic Check-In feature allows employees to check in to their desks and parking spot bookings when arriving at the office. This ensures that bookings are not cancelled due to missed check-ins while employees are present at the office. It's a convenient and seamless way to manage bookings without manual check-ins.
Requirements for using automatic Check-In
To use this functionality, the following conditions must be met:
- Feature Activation:
- Admins must enable a minimum of simple Check-In for the office.
- Admins can activate the Automatic Check-In feature for their users directly in the admin menu
- App Version:
- Employees must have the latest version of the deskbird app installed on their iOS or Android devices.
- Location Permissions:
- Employees must grant Always Allow location permissions for the deskbird app in their phone settings.
- Optional Push Notifications:
- To receive success notifications when check-ins occur, employees should enable Check-In Notifications within the app.
How employees can activate automatic Check-In
Once the feature is enabled for an office, employees can activate automatic Check-In by following these steps:
- Update the App:
- Download the latest version of the deskbird app from the App Store or Google Play Store.
- Activate the Feature:
- Navigate to Personal Settings in the deskbird app.
- Toggle on the automatic Check-In option.
- Grant Location Permissions:
- Go to your phone's settings.
- Locate the deskbird app under app permissions.
- Set the location access to Always.
- Optional: Enable Push Notifications:
- Turn on check-in push notifications in the app to receive success messages for automatic check-ins.
Data Usage and Privacy
Your privacy is our priority. Here's how we handle location data:
- No Data Storage: We do not store or share employee location data at any time.
- Geofencing Only: The feature works using the geofencing API provided by Apple and Android. This means:
- The operating system (OS) determines when an employee enters a 100-meter radius of the office.
- This triggers the check-in action for the current day's bookings.
- The OS handles all location processing; deskbird only receives a notification from the OS about entry into the geofence.
- Full Control for Employees: Employees can deny location permissions at any time, which will automatically deactivate the feature for them.
Key Considerations for Employees
- Automatic Check-In works best with Always Allow location permissions enabled for the deskbird app.
- Ensure you have push notifications activated to receive success messages upon check-in.
- Apple and Android devices may behave slightly differently in how they handle location permissions and notifications.
Frequently Asked Questions
What happens if an employee denies location permissions?
If location permissions are denied, the feature will be deactivated for the employee. Employees can reactivate it by granting the necessary location access in their phone settings.
Can admins enable this feature for their team?
Yes! Admins can enable automatic Check-In for their users via the deskbird app. This ensures employees can access the functionality once it’s activated for their office.
Need Help?
If you have any questions or need assistance with setting up automatic Check-In, please reach out to us at support@deskbird.com. We're here to help!