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Check-In

  • Updated

Ensure your office presence is recognized by checking in! This article explains everything you need to know about how check-ins work, what your options are, and what happens if you forget to check in.

  1. Simple check-in
  2. Check-in with QR code
  3. Automatic check-in using geolocation
  4. Checking in for someone else
  5. If you forget to check in

1. Simple check-in

You can check in manually for any upcoming booking:

  • Go to the Booking > Upcoming bookings section in the web app or mobile app.
  • Click the Check in button next to your reservation.

Your booking will now be displayed as 'checked in'. You can also view your checked-in and pending check-ins in the Schedule view.

đź’ˇ Tip: The Check in button only appears shortly before or during your booking.

2. Check-in with QR code

If your company has enabled QR code check-ins, you can scan a QR code at the desk or resource to check in:

  • Open the deskbird mobile app.
  • Go to your Upcoming bookings and tap Check in.
  • A camera will open, scan the QR code displayed on the desk.

đź’ˇ Tip: QR codes can also be used to create a new booking if the space is available.

đź’ˇ Tip: Even if manual check-ins are disabled, QR code scanning will still work.

3. Automatic check-in using geolocation

If your company has enabled geolocation-based check-in, you’ll be checked in automatically when you arrive near the office:

  • Works only if you’ve allowed location access on your phone.
  • Applies to mobile app users only.

➡️ Learn more about automatic check-in

4. Checking in for someone else

Only users with admin rights can check in colleagues:

  1. Open the deskbird web app.
  2. Go to the Bookings section.
  3. Find the user’s current booking marked Now and click Check in.

đź’ˇ Tip: Use this sparingly (e.g., in emergencies). Encourage users to check in themselves via the app or QR code.

5. If you forget to check in

Depending on your company’s settings:

  • Your booking may remain active without consequences.
  • You may have a limited window to still check in.
  • Your booking may be automatically cancelled if no check-in occurs in time.

đź’ˇ Tip: Enable email and push notifications to get check-in reminders. You can manage these under your Notification settings.

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