In Office Settings, you'll find the Booking settings tab with the following sections:
1. Maximum Lead Time
This step allows you to decide how many days in advance can users book resources, where x is the number of days you set here.
2. Check-in
You can set your preferred check-in mode. You can choose from these options:
✅️ No check-in: Users don't need to check in when they arrive at the office.
✅️ Simple check-in: With this setting, users can either check in by clicking on the button in their Web / MS Teams / mobile app or by scanning the QR code of the respective desk with their smartphone camera (not the deskbird app). If they check in with the QR code, they will be redirected to the check-in page if they have already booked that desk.
✅️ QR code check-in: Users can only check in by scanning the QR code within the deskbird app. To check in on the day of the booking, they need to go to their booking overview and click on “Check in” (you will see a little QR code symbol next to it). Their camera will open, and they can scan the QR code to check in.
💡 Please note: Users can always scan the QR code with their smartphone camera regardless of the check-in type they choose (even if the login option is disabled). By clicking on the deep link, they will be redirected to the booking page of the specific desk within the deskbird app and can confirm the booking with one click.
3. Anonymous bookings
You can choose whether users can book anonymously, i.e., without showing their names. Admins and managers are still able to see these bookings.
4. Meeting Room Calendar Sync
The Meeting Room Sync allows you to connect your Google or Outlook workplace calendar to deskbird. To find out more about Google and Microsoft Calendar Sync, please click here.
In these section of the Booking settings, you can also customize the privacy of these meetings, for example, if you don't want the meeting details to be shown to other users.
*Please note this is an optional feature, only available for deskbird Business or Enterprise customers. Feel free to contact our Customer Success department success@deskbird.com to activate it.