QR codes make it quick and simple for users to check in or book a resource—right from their phones. With deskbird’s built-in QR code generator, admins can easily create and customize codes anytime, helping to boost adoption and streamline space usage across the office.
QR codes created before May 8, 2025 will no longer work when scanned using a phone’s native camera app starting August 25, 2025.
This change is due to the upcoming shutdown of a technology previously used to connect QR codes to the deskbird app (Google's Firebase Dynamic Links).
What this means:
- ⚠️ Scanning older QR codes with a phone’s built-in camera will result in an error message.
- ✅ QR codes will continue to work when scanned within the deskbird mobile app.
- ✅ A new, stable link structure is already live and in use for newly generated QR codes.
What you need to do:
- Regenerate your QR codes via the deskbird platform
- Download and distribute the updated versions
💡 If your office uses check-in via QR codes only, users will need to scan the codes from within the deskbird app until new ones have been set up.
If you have any questions or need support, contact us at support@deskbird.com.
1. How to Generate QR Codes
2. Printing Your QR Codes
3. Best Practices
4. Changing existing QR Codes
1. How to Generate QR Codes
Before you begin, make sure you have:
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Your company logo (a transparent background works best!)
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Your brand’s HTML HEX color code (check with your Marketing team if you're unsure, or experiment using the built-in color chart)
To create QR codes:
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Go to the web app → Admin Portal → Office Settings → Floors & spaces
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Browse your setup: floors, areas, and desks you've already created
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Select the level you'd like to generate codes for:
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Single desks or floors: Hover your cursor and click the QR code icon
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Entire areas: Click on Generate QR codes in the top right corner
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Choose a color (HEX code or color picker) and upload your logo
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Preview your design and click Confirm to generate
Your QR codes will match your office branding and be ready to go!
2. Printing Your QR Codes
After confirming, your files will download automatically:
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Single desks → PDF file
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Entire areas → ZIP file with organized folders
Each file is named after the corresponding area or desk to facilitate sorting. Review the files and print when you're ready.
💡 Tip: Download and print QR code posters for better visibility and adoption. Place them around your office to encourage check-ins in a fun and visual way!
3. Best Practices
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Use laminated prints to protect codes during regular cleaning
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Choose high-contrast colors for better readability
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Make your logo background transparent using free tools
4. What About Existing QR Codes?
No need to worry—QR codes are tied to their assigned desks or areas. Once generated, the code itself won’t change. You can update the design (colors, logo, etc.) as often as you like, and the QR code will still link to the correct location.