Events: Bring Your Office Together

Create buzz in the workplace and foster real-life connections with Events in deskbird. Whether you're organizing a lunch, a workshop, or a company-wide announcement, Events makes it easy to bring people together and boost attendance in the office.

Employees can discover upcoming events in their scheduling view, RSVP with one click, and see who else is joining—all in one seamless flow.

1. What Are Events?
2. Creating an Event
3. Managing Who Can Create Events 
4. Calendar Sync and RSVP Tracking
5. Viewing and Responding to Events
6. Event Inspiration

1. What Are Events?

Events are designed to create a sense of excitement and community around in-person office gatherings. Encouraging employees to return to the office and optimizing workspace usage are key drivers of productivity and engagement.

With Events, you have a powerful tool to:

• Motivate employees to come to the office
• Strengthen team culture through real-life connections
• Promote visibility of key activities and company happenings

Whether it's a team lunch, a holiday celebration, a hybrid workshop, or an office-wide announcement, deskbird’s Events feature helps you plan, share, and manage it all in just a few clicks.

2. Creating an Event

There are two ways to create an event, depending on your role and permissions:

✅ From the Admin Portal

Global Admins and Office Admins  can go to
Admin Panel → Workforce → Events and click ➕ Add event.

Fill in the form with:

• Event name and emoji
• Date and time
• Invitees: user groups, individuals, or entire offices
• Location and optional description
• RSVP and email settings

You can now set a maximum number of participants when creating an event. Once the limit is reached, the event will automatically close to new RSVPs, and users will see that the event is full. This turns any event into an easy-to-manage sign-up sheet with participant limits, ideal for limited-capacity activities like workshops or office lunches.

Click Publish event to share it 🎉

✅ From the Schedule view (Personal Feed)

If you have permission, you’ll see a ➕ icon next to “View all upcoming events” under the calendar in your Schedule tab. Click it to create and submit an event directly from your own view.

3. Managing Who Can Create Events 🔐

By default:

• Global Admins and Office Admins can always create events.

Global Admins can grant event creation access to:

• Managers
  
• Users
  
• Group Managers
  

💡 These permissions can be updated via the Role permissions panel in the Events admin view.

📱 Platform Availability

🗒️ Event creation and editing are only supported on the web for now.

4. Calendar Sync and RSVP Tracking

If calendar sync is enabled (Google or Microsoft), events created in deskbird are automatically added to users’ calendars.

Calendar behavior:

• Yes → added as Busy
  
• Maybe → added as Free
  
• No → calendar entry removed

RSVP also sends an .ics file via email. Event organizers can optionally disable RSVP responses for individual events.

5. Viewing and Responding to Events

Employees can see upcoming events:

• Under the calendar in the Schedule view highlighted by the 🎉 emoji on the date
• Via View all upcoming events on on the calendar
• Shown under the Schedule tab on the day the event is planned

When clicked, the event view shows:

• Location and time
• Who's attending
• Organizer details
• Event description

👉 Note: The full list of events (Upcoming & Past) is only available to Admins in the Admin Panel → Workforce → Events.

6. Event Inspiration 🎯

Need a few ideas to get started?

• 🍕 Pizza Party – reward your team with lunch
• 🤝 Cross-team meetup – boost collaboration
• 💬 Q&A with leadership – keep communication open
• 🧘 Wellness hour – yoga, meditation, or a break together
• 📢 Important update – share news without RSVPs

💡 Use events strategically to increase office presence and create moments employees actually want to join.